10 Tips To Organize Outlook Efficiently

Organize Outlook with some easy steps
08-06-2018

Organizing yourself with Microsoft Outlook is the best option to free up your time with the effective use of Outlook tools and programs. No doubt, Microsoft Outlook is widely used for personal as well as business applications. You can simply increase your productivity in this all-in-one email program. To create an effective balance between your work and personal life, it becomes must to organize yourself using Microsoft Outlook that helps you to a proven time-management system with priorities level. Take control of your schedule by organizing email in the most systematic way by defending it against interruptions. Help managing your tasks and projects by scheduling time for productivity.


Here are some tips:

  • 1) Turn off new email notification
    Pull down the File menu, choose Tools, select Options. On the Preferences Tab (in Option window) click on the "E-mail Options" button. Click on the "Advanced E-mail Options" button. Look in the "When new items arrive in my inbox" section. De-select all the options shown here. It will effectively turn off your email notifications.

  • 2) Make "Calendar" your default view in Outlook
    To set Calendar as your default view, pull down the File menu, select Tools and then Options. Here, select the "Other" tab then click the "Advanced Options" button. In the "General settings" section, click on browse. The "Select Folder" will open where you have to select "Calendar" and click OK three times.

  • 3) Create Tasks to manage your daily schedule
    Add your tasks in the default window by pulling down the File menu and selecting View. Finally, select Task pad.

  • 4) Schedule a particular time to view your emails
    Set 2 to 3 times daily to work with your emails, and do not look at other time. It will help you saving time by proper utilization of emails.

  • 5) While reading emails, always clear out your Inbox. To clear out your inbox, you must decide what to do with each email. You have four choices: Delete, defer, delegate, or do. Keep your inbox empty by simply deleting useless mails.

  • 6) To defer an e-mail, make a task by dragging the email onto the task button in the bottom left corner of Outlook. Select a start date, time, due date and time then save it.

  • 7) To delegate an email, make a task and assign that to another individual or forward email to other.

  • 8) The last alternative is do whatever the task is that the email needs. Doing it will delete mail from your inbox or move it to a personal folder where you keep old dealt-with emails.

  • 9) To block off time in your calendar, drag and drop an email onto the calendar button in the bottom left corner of Outlook. A meeting notice will open. Enter time and date you want to block off then save it. A copy of email will be included with the meeting notice. Delete the email from the inbox or move to a personal folder.

  • 10) Create and Use Email Templates Are you composing similar messages again and again? If yes, then its time for you to create a template and use it for creating similar messages. You will be able to send similar messages repeteadly without wasting time, just use the template and you are ready to go.

If you face any problem while following the given steps for organizing yourself using Microsoft Outlook then connect with our professional team members at Outlook Support Phone Number and get speedy services. For Outlook related issue, do not delay and call us as soon as possible.

More Blogs